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Information for Event Attendees

Event Schedule:


                3:15 pm                Guided Hike (Details below)

                4:00 pm                Registration opens

                6:00 pm                Dinner lines open

                6:45 pm                Brief remarks

                7:15 pm                Trip raffle drawing

                8:00 pm                Event closing


Directions:  Address: Caitlyn Farms286 A.R. Thompson Rd. Mill Spring, NC 28756. GPS should be reliable. There will be Conserving Carolina signs approaching the venue and leading you to parking.


Directions can be found by clicking here.

Parking:  Parking volunteers will direct you on arrival. Passenger drop-off will be available. Carpooling is encouraged. The walk from parking is just a few minutes, but please be prepared to walk on uneven ground, and possibly in the rain.


Attire: This is a casual event. Wear comfortable shoes for walking on uneven ground. It will likely be hot and humid, so comfortable layers with sun protection is highly recommended. 


Weather:  We will have the event, rain, or shine.  The weather is unpredictable this time of year, so please bring your rain gear. Dining will be under a covered tent, but the path between parking and between event areas will be open to the elements.  It will likely be hot and humid, with no AC.


Pre-Event Hike:  The optional pre-event nature walk will be led by X. To participate, please meet ??? in the parking lot before 3:?? pm.


  • Meeting Location: 

  • Time: 

  • Length: 

  • Difficulty: 

  • Elevation Gain: 

  • What to wear: Please wear hiking appropriate clothing and shoes. The Conservation Celebration is a casual event and hiking attire is fitting. You are welcome to bring a change of clothes if desired.

  • What to bring: Bring water. Snacks, sun protection, and a rain jacket are recommended.


Check-In: Please check in at the registration table upon arrival. You will receive a name tag that has your assigned table number. If you lose your nametag at any point, please return to the registration table to get a replacement.


Ticket Purchase : 


Raffle Tickets:  

Seating: All seating is assigned by table. Please be courteous when choosing your seats at your table. You may be sharing the table with other guests or sponsors, and you may need to scoot a seat over to accommodate groups. If you have any issues with your seating assignment, please visit the registration table. If you have not RSVP’d for your guests, please do so as soon as possible so we can ensure you are seated together.


Accessibility: .


Drinks: Each attendee will receive tickets for 2 adult beverages at check-in. You may purchase more drink tickets at the Conserving Carolina gear table for $3.00 each. Cash only.  Beer and wine will be available. Non-alcoholic beverages do not require a drink ticket.


Meal: Light appetizers will be available upon arrival. The buffet line for dinner will open at 6:00 pm. A limited vegetarian and vegan entrée will be available. Please notify volunteers at registration if you are a vegetarian or vegan.


Sustainability: Please help do your part to contribute to a sustainable event. All dinnerware (plates, cutlery, paper napkins, and cups) is compostable and should be put into the proper receptacle. Beer cans should be put into recycling. Linen dinner napkins can remain on tables and will be collected by volunteers at the end of the event. Carpooling is encouraged to reduce transportation emissions.


Online Auction: The online auction is open for bidding now through Sunday, Aug. 27 at 8:00 pm. Please visit for details. No auction items will be available at the Conservation Celebration event. However, we will have an informational table at the event should you have any questions or need assistance to participate in the auction.


Please note: Staff and volunteers will be out of reach this Friday, Aug. 25, as we will be setting up for the event. If you have any questions, please contact our office at 828-697-5777 before Friday.

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