Event Schedule:

 

                                                                                      3:00 pm      Nature Walk around Caitlyn Farms

                                                                                      4:00 pm      Registration opens

                                                                                      6:00 pm      Dinner lines open

                                                                                      6:45 pm      Brief remarks & raffle drawing

                                                                                      7:00 pm      Silent auction closes

                                                                                      7:00 pm      Live auction

                                                                                      7:30 pm      Auction check-out open

                                                                                      8:00 pm      Event closing 

 

Attire:

This is a casual event. Wear comfortable shoes for walking on uneven ground, and show your pride by wearing your Conserving Carolina gear.

Weather:  

We will have the event, rain or shine.  The weather is unpredictable this time of year, so please bring your rain gear. Dining and the auction will be under cover, but the path between parking and between event areas will be open to the elements. We cannot guarantee you will not get wet. It will likely be a hot day, so dress comfortably and drink plenty of fluids!

Directions: 

Address: 286 A.R. Thompson Rd. Mill Spring, NC 2875. GPS should be reliable. There will be Conserving Carolina signs approaching the venue. Directions can be found by clicking here.

 

Parking: 

Parking volunteers will direct you on arrival. From parking, there will be a short, flat walk to the event space. Follow signage. Please be prepared to walk in the rain.

Limited Shuttle:

One vehicle will be available, and will be reserved for those who are physically unable to make the walk. You will be able to drop off passengers closer to the entrance if needed.

Pre- Event Hike:

Conserving Carolina’s Southeast Stewardship Manager, Pam Torlina, will lead participants on an easy walk around Caitlyn Farms. No RSVP is required. Meet at the registration tent at 3:00 pm. The group will depart at 3:15pm.

 

Check-In:

Please check-in at the registration tent to the left of the building. You will receive a name tag that has your assigned table number and bidding number. If you lose your nametag at any point, please return to the registration table to get a replacement. Don’t forget to grab a program that includes a listing of auction items.

 

Day-of Purchase:

If you still need to purchase an event ticket, please look for the sign labeled ‘Day-Of Registration’. It will take a few minutes to process your donation and to assign your table number.

 

Raffle Tickets:

We have approximately 50 raffle tickets left! Don’t miss your chance to win the trip of a lifetime. Call 828-697-5777 to get yours today. Any remaining tickets will be available at the registration tent on Saturday.

 

Seating:

All seating is assigned by table. Please be courteous when choosing your seats at your table. You will very likely be sharing the table with other guests, and sponsors, and may need to scoot a seat over to accommodate groups. If you have any issue with your seating assignment, please visit the registration tent. If you have not RSVP’d for your guests, please do so as soon as possible so we can ensure you are seated together.

 

Drinks:

Each attendee will receive tickets for 2 adult beverages at check-in. You may purchase more drink tickets at the Conserving Carolina gear table for $3.00 each. Cash only.  Beer and wine will be available. Non-alcoholic beverages do not require a drink ticket.

Meal:

Light appetizers will be available upon arrival. The buffet line for dinner will open at 6:00 pm. A limited vegan entrée will be available.

Sustainability:

Please help do your part to contribute to a sustainable event. All dinnerware (plates, cutlery, paper napkins, and cups) are compostable and should be put into the proper receptacle. Beer cans/glasses should be put into recycling. Linen dinner napkins can remain on tables and will be collected by volunteers at the end of the event.

 

View auction items now:  

Browse live and silent auction items beforehand by visiting https://www.conservationcelebration.org/auction-items . Sealed bids for interested parties who are not attending will be accepted until Thursday at 5:00 pm.

 

Silent Auction:

To participate in the silent auction, please use the bidding number listed on your nametag. If you are a couple paying together, it will facilitate faster check-out if you pick just one of your numbers to bid. You can win an item instantly by bidding on the ‘buy-now’ line. You will be responsible for purchasing the item at the listed ‘buy-it-now’ price. Visit the on-going auction check-out table if you chose to ‘buy-it-now’.

 

The silent auction will close promptly at 7:00 pm, and all auction areas will be closed off to guests. Please be patient as staff and volunteers take time to close-out the auction. We cannot check-out any auction winners (even buy-now or live auction) until we have completed this process. Thank you for your patience as staff and volunteers work hard to pack up and summarize the winnings of over 135 items. If you need to leave, feel free to pay for and pick up your item from the office during normal business hours, the week following the event. We will contact you regarding items you may have won.

Live Auction:

The live auction will begin at 7:00 pm. To make a bid on a live auction item, simply raise your hand. If you are the winner of a live auction item, a note taker will write your bidder number and winning amount down as they walk through the crowd. You can pay for your item at the main auction check-out when it opens.

 

Auction Item Check Out: 

At ~7:30 pm the winner boards will be displayed. If you won any items, proceed to the checkout area. Auction check-out will open once the winner boards are displayed. We can accept cash, check or credit card. Please note that cash or check will be processed faster than credit card. Once you pay for your item(s), a ‘runner’ will retrieve it for you. If the item came packaged, the runner will package it for you. Please wait to the side as it may take a moment, especially if you have multiple items.

Photos: 

We will share photos on our Facebook page. For social media users, please include the hashtag #2019ConservationCelebration and send us your photos to share!

 

Please note:

Staff and volunteers will be out of reach this Friday, Sept.20, as we will be setting up for the event. If you still need to purchase a ticket, or raffle ticket, we can accept your payment at the event on Saturday.  If you have not RSVP’d by Thursday at 5:00pm, please come to the event and we will assign your table when you arrive.

 

If you have any further questions about the event, or have not submitted your official RSVP for yourself and/or your guests, please contact Jenn Tutor at 828-697-5777 ext.209 ASAP.

Questions? Contact Jenn Tutor at jenn@conservingcarolina.org or (828) 697-5777 ext.209